What Lies Under the Tree: A BET Feature film
Synopsis: A stalker's obsession turns into a murderous plot to take over a life they never had.
JOB TITLE: PRODUCTION COORDINATOR
1. Department Communication & Workflow
Acts as the central communication hub between all departments.
Distributes call sheets, production reports, schedules, maps, and essential information.
Ensures everyone has the latest updates and knows schedule changes.
2. Office Management
Runs the production office and keeps it organized, supplied, and functioning.
Manages office PA staff.
Oversees equipment such as printers, phones, radios, and computers.
3. Paperwork & Documentation
Tracks crew deal memos, start paperwork, timecards, and contracts.
Maintains vendor paperwork, certificates of insurance (COIs), and purchase order logs.
Organizes travel itineraries, releases, production reports, and distribution lists.
4. Scheduling & Logistics
Helps create and update shooting schedules and prep calendars with the AD and production team.
Books travel, hotels, cars, and handles per diem for cast and crew.
Coordinates arrivals, departures, and transportation logistics.
5. Vendor & Resource Management
Contacts rental houses, suppliers, and service companies.
Generates and tracks purchase orders.
Handles rentals, returns, deliveries, and shipping.
6. Budget Support
Tracks expenses, petty cash, fuel receipts, and invoices.
Helps the production manager monitor budget categories and spending.
7. Crew Support
Provides information and assistance to cast and crew throughout production.
Handles day-to-day questions, requests, and production needs.
Ensures crew has safety gear, radios, badges, and updated documents.
8. On-Set Support (as needed)
Communicates updates from set to office and vice versa.
Handles urgent runs, special deliveries, or last-minute logistics.
Manages background holding or sign-in sheets when overflow assistance is needed.
9. Travel & Housing Coordination
Books flights, hotels, and car rentals for traveling crew and cast.
Creates detailed travel memos with itinerary information.
Works with production accountants to reconcile travel costs.
10. Safety & Compliance
Helps distribute safety bulletins, protocols, and compliance documents.
Ensures production is following legal and union requirements.
Tracks worker comp reports or incident paperwork when needed.
11. Wrap Duties
Organizes wrap binders, files, and digital production archives.
Closes out purchase orders, returns rentals, and finalizes paperwork.
Helps shut down the office and prepare materials for post-production.
